January 2010 Newsletter

Date last updated 9:21 pm Mar 2nd, 2010

I rarely make resolutions for the new year.  I broke the practice of listing too many lofty goals with unrealistic deadlines and little moral support years ago.  Now, I maintain a continuous checklist of What to Know, Do and Think About in support of my success.  You can do the same when launching a Project Management Office.

Things to Consider When Starting a PMO: 

Power:                         Know the power/organizational structure/decision-                                    making ways and means.

Why?                           To understand who the PMO is serving and to     develop an infrastructure that works.

Problem-Solving:         Be clear about the problem(s) to be tackled through project management; be clear about what it is not.

Why?                           To develop the appropriate tools and methods and to understand the PMO’s focus and deliverables.

Launch:                       Take advantage of the power of a new approach and the new organizational structure of the PMO.

Why?                           To make it clear that it really matters and to create the “magic star dust” of Executive support for the PMO.

Infrastructure:             Build the basic infrastructure.

Why?                           It’s all about smart infrastructure.  Clear Executive support, great staff, sensible approach and the mountains will move…

Roles & Responsibilities: Understand the different roles and responsibilities of all involved in project management.

Why?                           While individual stars can pull off a project, it takes a village to move an entire project agenda.

Tools:                           Provide both Executive reporting tools and tools/methods to manage projects.

Why?                           Simple, effective reporting and meaningful review of the report almost by itself creates the incentive for behavioral/cultural change to move the entire agenda.

Project Kick-off:           Provide direction, support, education and tools to ensure sound project kick-off.

Why?                           This is one of the core value-adds of a PMO.  Project success directly correlates to good project planning.

Priorities:                     Require Executive decision-making to prioritize the project agenda.

Why?                           Less is more.  Focus means success.  Moving a few key projects hard and fast will create momentum and results.

Post-Launch:               Provide post-PMO launch services and activities that add value.

Why?                           Be creative with building a common understanding of the project agenda and the work involved.  Communicate, communicate, communicate – you just can’t do it enough.

Keep your goals focused, your requirements simple, and your activities

incremental.  Shout out each and every accomplishment -- with volume

and pride.

Keep it simple to be successful.